Covid-19 and your event...

Updated on 07/07/2020

Important Update

"I am sure Covid-19 (Coronavirus) is having an impact in one way or another to each and everyone of our current and future customers. This is a particular worrying time for those of our customers who have a Wedding, Celebration or Event booking with us approaching imminently.

It is clear everyone is uncertain of the restrictions that may be in place during their event, however we can only be guided by the Governments advice and assess each booking individually.

We have below, our plan as a company and options available for all of our clients. We have contingency plans in place to protect the business, so we can ensure that all further bookings, being later this year, 2021, 2022 and 2023 will still be able to go ahead with our full program of services.

I encourage all clients to read below, and please do contact us with any questions. We will be assessing each event individually and look forward to working with you to ensure your event can go ahead with minimal disruption."

Stay safe and healthy!

James Johnston
Director of Your Events Group and Your Bar & Grill

Our options for you

All Events before December 2020

As mentioned above we are assessing each event individually and are being guided by the Governments advice and your wishes as a client.

We have a few options available for clients with events that are due to go ahead before December 2020.

Options to consider:

Wait and Review

This option is to review the current status of Covid-19, before making a decision to pick another option. We recommend this for anyone who has an event on the 8th May onwards.

Postpone

It may be your preferred option to postpone your event and choose another date. There will be no charge to do this. See below for this option.

Cancel

It may be nescarry to cancel your event due to Covid-19's disruption and/or financial implications. Please contact us if you wish to do this.

How to postpone your booking with us

During this unprecedented time, you may be considering to postpone your event. As a company we promise to be as accommodating as possible. We will work with you and our third party contacts to ensure we can supply you with your preferred new date. We have come up with a few options below for you to consider.

Postponement options:

Option A) Keep your current 2020 date booked in. However, choose a 'plan B' date now and we will pencil it in the diary. This ensures your postponement date is booked, you can choose to swap the dates over at any time. Your invoice will still be due 2 months prior to the 'plan A' date. 

Option B) Pick your new date for your event, and cancel your booking this year. We will transfer your file, deposits and payment to the new date. Also, still pay your invoice when it is due in 2020 and we will honour the 2020 prices for your entire invoice including catering and venue hire. 

Option C) Pick your new date for your event, and cancel your booking this year. We will transfer your file, deposits and payment to the new date. However with this option, delay the payment of your invoice until two months before your new date. Unfortunately with this option we will need to apply any 2021 price increases including catering and venue hire.

How will coronavirus affect my wedding? (as of July 2020)

As weddings typically bring lots of families and friends into close contact, they are particularly vulnerable to the spread of coronavirus. The government has published guidelines on how to have a ''Covid-secure'' wedding in England, once they can take place again from 4 July:

  • Venues can only reopen if they can do so safely

  • Ceremonies should be kept as short as possible

  • No food or drink should be consumed unless it is essential for the ceremony

  • Group singing and playing of instruments should be avoided

  • A maximum of 30 people should attend ceremonies, and only where there is space to socially distance. This includes all guests, the officiant and any staff not employed by the venue, like a photographer

  • Social distancing of at least one metre between different households should be practised at all times

  • It is''strongly advised'' that receptions do not take place afterwards, with only small celebrations of six people outside or two households inside taking place

  • The venue should keep a temporary record of visitors for 21 days, in case they need to be traced

The government says it is working with the weddings industry to see how receptions could take place safely in the future.

With this I'm mind, we strong recommend clients to book their Weddings with us from April 2021 onwards. This is to avoid these strict measures currently in place, which make it almost impossible to have a Wedding Celebration.

Innovation House

Ramsgate Road

Sandwich

Kent

CT13 9ND

Tel: 01843 310314

  • Your Events Group

©2020 by Your Events Group